9 Tips For Managing Remote Teams For Productivity

Celebrating your successes — both big and small — is a great way to encourage your remote workers. More so, it gives your team the satisfaction that their efforts get desired results. As a team manager, the mental health of your employees should be of utmost concern, especially since they will deliver better results when they have sound health and feel supported. Managing a Remote Team Regardless of the physical distance between your employees, social interaction is an effective method to manage a remote team. We can’t overemphasize the importance of communication between managers and remote staff when learning how to manage a remote team. Some employees find it hard to create a work-life balance now that they work from home.

Mastering an effective mindset starts with examining your fundamental beliefs about both the current pandemic situation, and the people you manage. Two-way dialogue between managers and employees ensures that communication efforts help, rather than hurt, engagement. Gartner research shows that employees’ understanding of organizations’ decisions and their implications during change is far more important for the success of a new initiative than employees “liking” the change. Two-way communication provides employees with the information and perspective they need. It also enables them to express and process negative emotions and feel more in control.

From navigating long-distance collaboration and staying focused in a home office to effectively onboarding new hires without the benefit of face-to-face interaction, managing remote teams can be difficult. Luckily, following the best practices laid out below will help you solve these challenges and more. Whether your company has three, 30, or 300 remote workers, it’s essential that you know how to manage a remote team. When you have a strong grasp on how to effectively manage remote employees, then you establish a strong company culture, attract top talents, and retain the very best from your in-house team to your remote workers. Read on to learn how to effectively manage remote teams and explore how user activity data can help transform your remote environment, increase employee productivity, and empower your organization as a whole. Another effective practice of managing remote teams is modeling work activities around your employees’ working hours.

effectively managing a remote team

Team collaboration is important for a reason – it delivers results. But what are the keys to making team collaboration more effective for your company? Remote employees’ performance affects your overall business growth. But don’t be too harsh when you identify problems and make corrections.

The Bottom Line On Managing Remote Employees

With experiences like these, fully remote workers tend to have lower levels of burnout results than most other employees. In fact, Gallup’s State of the American Workplace report found that around 43% of workers in the United States work remotely. And as that number continues to grow, managers recognize that they must elevate engagement levels with employees they barely know or see; it’s a gigantic, challenging task.

  • Emphasize objectives over processes to create greater clarity for employees — and drive greater engagement levels.
  • Brag about their accomplishments, mention they were involved in a successful sale, share birthdays or anniversary wishes, and so on.
  • If there are certain times and days they are not available, they should notify you beforehand.
  • Learning & EventsFeatured InsightsWorkplace Insights Our thought leadership on the most important topics facing your organization.
  • Provide opportunities to share successes and safety for potential failures.
  • Gallup researchers mined our database of 550+ jobs summarized into 35 roles across 20 industries to assess how remote work influences success in each job, both historically and during COVID-19.

Brag about their accomplishments, mention they were involved in a successful sale, share birthdays or anniversary wishes, and so on. Based on what kind of company culture you want to inhabit, you need to be proactive in transferring that to your remote team. That remote workers have much weaker relationships with their colleagues than employees who work in-house. Learning how to manage a remote team starts with setting boundaries and work rules your employees should adhere to as they work from home. Remote employees working in the right roles with the right support can significantly outshine on-site workers. The effects of performing work from home full time are different than those of working from home part of the week, and various frequencies of remote working present unique opportunities and challenges for employees.

Set up virtual hangouts to chat about how your team members cope with remote work and project management. Discuss how previous projects went, the blockers they faced, how they found solutions, and how challenging or exciting their tasks have been in general. Rethink your approach to communications and ask yourself – can this be an email or a quick IM?

Engage In Team

Team members who need more time to adjust to the remote environment might deal with mental health concerns if they continue to work under pressure. With several businesses online, equipping your employees with these resources will set them up for success and increase productivity. According to Global Workplace Analytics, the number of people who work from home has grown by more than 173% since 2005. We can help you analyze your organization’s workforce, providing ongoing monitoring and expert insights and advice that reflect how your people are experiencing the new American workplace.

Keep in mind, team updates may vary based on time zones and preferred work hours, so set expectations for team members in regards to communication. Scheduling daily check-ins may seem like overkill, but it is vital to ensure workforce performance. In addition, it improves time management while managing remote teams.

effectively managing a remote team

Make sure your calendar is up to date, and mark dates on your calendar when you are not in the office or available. Let employees know when you will be in the remote employee’s area. Recognize employees that are in-house as you’re around them five days a week. Learning how to manage a remote team shouldn’t be as difficult as it might seem. While some workers might find it easy to adapt to remote working, project guidelines, and company regulations, some may need more time to get accustomed to how you handle working from home.

Reward Success

You face a whole set of new challenges when you have remote employees, and most of them may not be what you’re used to when everyone is in the same office building. Hence, you must adapt from how you usually handle things in the office, as it won’t always translate well with your remote team. While many challenges might come up while managing team members in different cities or countries, managing remote teams is a breeze with the right actions and tools. As someone tasked with managing remote teams, you probably understand the need for breaks as working long hours can be stressful. The emergence of the coronavirus pandemic prompted stay-at-home orders, and work-related tasks have become challenging for those who struggle with managing remote teams. Just like the employees you lead, you’re likely dealing with your own uncertainties and distractions.

effectively managing a remote team

Managing remote teams can be challenging, but if you follow the best practices laid out above, creating an effective, open, and collaborative remote work environment for employees is possible. At ActivTrak, we believe that data is the key to unlocking the potential of remote teams. By gaining insight into the ways your employees work, you can take steps to help them work wiser and ensure they are supported no matter their chosen work environment.

Build Your Company Culture

Switch your strategy from “speak first” to “write first” and be intentional about social connection. It will help your teams avoid burnout and enhance their well-being. Of course, many roles simply do not work well with location and time flexibility.

While it’s essential to set down rules and uphold discipline, your team members should find you approachable too. Your check-ins don’t necessarily have to be daily — schedule check-ins based on what works best for your team, pending projects, and work hours. Below, we’ll describe the best practices on how to manage a remote team. Your transition plan should provide the necessary structure and support for remote work to be successful. In an uncertain business climate, finding ways to increase revenue and cut costs before eliminating jobs can seem like a leadership imperative.

effectively managing a remote team

Effective management of employees at home requires that managers have frequent, meaningful conversations about employees’ needs and work. Additionally, fully remote employees often report feeling isolated from the team and confused about what to prioritize. The challenges of coordinating handoffs and reviews of work by colleagues and the employees’ lack of physical access to a manager are notable issues for individuals in these roles. Gallup researchers mined our database of 550+ jobs summarized into 35 roles across 20 industries to assess how remote work influences success in each job, both historically and during COVID-19. To provide employees with the support they need to navigate remote work and remain productive and engaged, start with these nine prompts. 91% of employees enjoy a better work-life balance when working remotely.

Burnout is also of concern for employees in these roles, as it substantially increases when these employees work from home most of the time. Consider some seemingly similar knowledge worker jobs that Gallup studied within the financial services industry. Leaders should evaluate each job’s suitability for remote work by analyzing job demands and factors that affect productivity. Workplace Solutions Learn how to develop and engage employees to create an exceptional workplace and boost your business outcomes.

Improve Your Team Communication With Chanty

Some people work remotely with a high degree of success despite minimal interventions. Others may be in the same role, but they perform better with the interactions and structure of a traditional work environment. These considerations do not necessarily indicate that accountants, CPAs and auditors should not work from home. Rather, they demonstrate that people in these roles should not be managed in the same way as those who are in roles that optimally fit a remote work environment.

Challenges Of Working Remotely During Covid

When it comes to managing remote workers, you’ll have to reassess and re-adjust until you find the approach that works best for your organization. However, we’ve found that there are five essential remote team management best practices that will help support remote employees and create a positive work environment no matter where your team members are located. Effective remote teams also work with their managers to tackle any obstacles that come with working from home and contribute to a culture of continuous improvement.

Each Organization Faces Unique Remote Work Circumstances

Among employees who work from home less than 10% of their typical workweek and agree they received meaningful feedback last week, 82% were engaged. Compare this with 91% engaged among employees who agree they received meaningful feedback last week and also work from home 80% to 100% of the week. Yet, when fully or nearly fully remote workers receive feedback a few times per week, their engagement exceeds both fully on-site and partially remote workers who receive the same frequency of feedback. Innovation and risk-taking are important for employee engagement and organizational success.

Effective recognition motivates the recipient and serves as a strong signal to other employees of behaviors they should emulate. It doesn’t need to be monetary; consider public acknowledgment, tokens of appreciation, development opportunities and low-cost perks. Take this opportunity to provide development opportunities to employees who normally do not have capacity. Emphasize objectives https://globalcloudteam.com/ over processes to create greater clarity for employees — and drive greater engagement levels. “At most organizations, scenario planning focuses on the necessary operational responses to ensure business continuity. Few of these plans address the ability or bandwidth of employees to focus on their work,” says Brian Kropp, Distinguished Vice President, Research at Gartner.

Even when an organization has constraints on new investments, managers can emphasize the need and provide opportunities for incremental innovation or process improvements. Use both direct conversations and indirect observations to get visibility into employees’ challenges and concerns. Use every opportunity to make clear to employees that you support and care for them.

It was easy enough to set employees up with equipment to work from home in a matter of days. However, effectively managing teams remotely became a whole new dynamic. Our levels of tolerance and adaptability vary, and you should consider these factors when managing remote teams. Being a remote manager requires many of the same skills that you may have acquired in-office; however, there are nuances to serving, leading, and guiding a remote team. While remote work offers numerous benefits for both you and your employees, it can present a few challenges for team leaders that will require significant changes in attitude and behavior. Meaningful feedback elevates employee engagement for all employees and has a greater effect on those who work from home more frequently.

Based on remote-ready criteria, some broad categories of jobs are obvious candidates for increased remote work. CliftonStrengths Insights Our proven strategies for successful strengths-based development. Education Solutions Learn how to improve your students’ development and engagement so they can thrive in and out of the classroom. CliftonStrengths Solutions Learn how to use the CliftonStrengths assessment and strengths-based development to accomplish your goals. Customer Centricity Put the customer at the core of every part of your organization to deliver exceptional experiences and grow your business.

However, their work often requires checks and balances with colleagues. Tasks and processes that are well-defined have clear timelines, expectations and measures of evaluation. Most of the role’s tasks and processes are inherently well-defined. For families with children, their home isn’t just their new workplace. Learning & EventsFeatured InsightsWorkplace Insights Our thought leadership on the most important topics facing your organization.

As the Head of Content at Connecteam, Rea is responsible for helping clients build smart, effective employee management strategies and brings years of experience and knowledge to help improve employee engagement. Follow our list of practical tips for managing remote employees and enhancing your business’s performance and productivity. Just as in a traditional office workspace, managers are expected to keep workers up-to-date on staffing changes and policies. Although it’s essential to see how well team members meet expectations, don’t oversee their actions too closely, as that can breed distrust. While the “office feeling” can cause employees to perform better as there’s little room for distractions, the current environment means there’s a need to learn how to manage a remote team for outstanding results.

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